Volunteer with us!

Co-Festival Director

• • Work closely with the Co-Festival Director to guide the direction of the festival.
  • Facilitate inter-department communications, spearheading in-person and remote meetings to ensure deadlines are met
  • Provide administrative support for general operations. 
  • Identify and develop programming opportunities with partner organizations.
  • Shape ACV’s strategy for contributed revenue from foundations, corporations, and individuals to support ACV’s year round programming and AAIFF.
  • Experience in event planning, programming, or arts organizing a plus.

Associate Development Manager

• • Collaborate with the Development Manager to customize specific pitches within ACV’s overall strategy.
  • Assist the Development Manager with overseeing the completion of tasks by the Account Managers and Community Engagement Coordinators.
  • Liaise with other teams to ensure that the Development team is properly informed on what's needed for ACV programs.
  • Create tailored pitch decks, contracts, and reports for sponsors and partners.
  • Ensure all internal outreach databases are up-to-date and organized.
  • Identify opportunities in programming to involve sponsors throughout the year.
  • Analyze and collect data for the end of year Impact Report.

Grant Writer

• • Research government, foundational and corporate grants that fit with ACV’s programming.
  • Work with Grant Consultant and Directors on drafting grant proposals throughout the year.
  • Must have strong writing skills.

Sponsorship Coordinator (x2)

• • Research, cultivate, and solicit potential in-kind sponsorship (food, beverage, raffle prizes) from local/API/arts-related organizations to support ACV’s events.
  • Contribute to building pitch materials and oversee execution of contract terms.
  • Liaise with sponsors to ensure the proper exchange of assets and guidelines to appropriate departments.
  • Work closely with Programming and Marketing teams. 

Events Coordinator (x2)

1. • Optimize non-theatrical events to fulfill Programming/Development goals and to comply with latest safety protocols. Types of events include happy hours, receptions, and performances both online and in person.
   • Research and scout potential venues, vendors, and talent.
   • Liaise between venue contact and ACV.
   • Work within a budget, submitting a wrap report at the end of each event.
   • Required to be available for the run of events, including set-up, on-site management, and break down.
   • Must be organized, calm under pressure and have professional email etiquette.

Marketing Data Analyst

1. • Identify and interpret key data behind our newsletter, website, and social media channels.
   • Assess the impact of our marketing campaigns, allowing us to make research-backed decisions.

Social Media Coordinators (x2)

1. • Work with Social Media Lead to develop a social media strategy to increase ACV exposure.
   • Manage ACV's social media channels (Facebook, Instagram, and Twitter), creating posts and engaging with our audience in our brand voice.
   • Knowledgeable on how to engage with media and APIA spaces on social platforms.
   • Must be available during the festival for live social media coverage.
   • Generate post analysis.
   • Must be organized, calm under pressure and have professional written etiquette.

Newsletter Coordinator

1. • Work with Newsletter Lead to develop a social media strategy to increase ACV exposure.
   • Manage ACV's monthly newsletter, curating content from various partnerships as well as engaging with our audience in our brand voice.
   • Generate post analysis.
   • Must be organized, calm under pressure and have professional written etiquette.

Press Lead

1. • Lead PR coordinators to strategize press releases and develop media relationships to increase online and print press coverage of ACV programming.
   • Must be available during festival dates to coordinate press attendance at festival events and facilitate filmmaker interviews.
   • Existing public relations and media contacts a plus.
   • Must demonstrate excellent writing ability.
   • Ability to communicate in multiple languages a plus.

Press Coordinator

1. • Strategize press releases and develop media relationships to increase online and print press coverage of ACV programming.
   • Must be available during festival dates to coordinate press attendance at festival events and facilitate filmmaker interviews.
   • Existing public relations and media contacts a plus.
   • Must demonstrate excellent writing ability.
   • Ability to communicate in multiple languages a plus.

Operations Associate (x2)

1. • Assist with enforcing workflow processes, inter-department communication, and documentation of processes and events.
   • Assist with QA of public-facing Elevent tasks such as ticketing, film streaming quality, etc.

Box Office Coordinator (x2)

1. • Manage the Elevent platform and process that allows merchandise and ticket sales.
   • Communicate ticketing guidelines for programs and events
   • Train volunteers and staff in using the Elevent and SplashThat systems, and enforce admission guidelines for events.
   • Generate box office report and reconciliation sheet after every event (daily during the festival).
   • Field ticket requests from sponsors, filmmakers, and special guests.
   • Previous experience with Elevent, SplashThat, Square, and Stripe a plus.
   • Must be available every day of the festival.

Guest Services Coordinator (x2)

1. • Disseminate ACV programming details and local recommendations to all guests.
   • Work closely with Programmers to ensure AAIFF filmmakers are fully informed regarding accommodations and special events.
   • Liaise between ACV and accommodation partners (hotels, airlines) during AAIFF.
   • Must be available every day of the festival.

Print Traffic Coordinator

1. • Responsible for receiving, documenting, internal distribution, and returning of print materials between filmmakers and the venues.
   • Quality check exhibition screeners to ensure proper playback.

Production Manager

1. • Aid Operations Manager in dispersing information to all festival staff.
   • Create and distribute Production Schedules, Contact Lists, Supply Inventories, etc.
   • Oversee production team to ensure festival screening and events run smoothly.
   • Liaise with venue staff before and during the festival.
   • Recruit, train, and lead team of volunteers for the in-person portion of the festival.
   • Manage inventory, supplies, and collecting venue stats.
   • Must be available all days of the festival.

Production Assistant (x2)

1. • Assist Production Manager or Venue Manager with behind-the-scenes coordination and troubleshooting for both in-person and live-streamed events to make sure they run on time.
   • Schedule and manage volunteers to ensure smooth flow during screenings, workshops, and events.
   • Create the daily run-of-show by liaising with the Programming, Development, and Events teams.
   • Preferred candidates are organized, good with spreadsheets, and can think on their feet.
   • Must be available most days of the festival.

Program Book Designer 

1. • Design the AAIFF program book (guide on AAIFF screenings, events, sponsors, etc).
   • Work with Copy Editor to ensure all festival details are included in an effective manner.
   • Required Technical Skills: Adobe Indesign, Illustrator

Graphic Designer (x3)

1. • Work with Lead Designer to design print marketing collateral (postcards, flyers, etc) and digital media (walk-in slides, video trailer).
   • Help design additional support materials for community partners and sponsors as needed.
   • Work with Creative Manager and Lead Designer to centralize ACV’s visual identity.
   • Required Technical Skills: Adobe Illustrator, Photoshop

Video Editor

1. • Edit social media videos and recorded Q&As for promotion of ACV programming and mission in a timely manner.
   • Create a festival trailer and post-festival recap video.
   • Must have your own computer and editing software.
   • Required Technical Skills: Adobe Premiere or Avid, understanding of Ae files and sound.

Photo Editor

1. • Review archives and choose photos or artwork from past festivals to support Creative and Marketing teams.  
   • Cull, edit and watermark photos taken from ACV live events in a timely manner.
   • Must be able to edit from your own computer.

Photographer/Videographer

1. • Capture photos/video of festival screenings, Q&As, festival guests and filmmakers, and receptions. Video of guest interviews.
   • Deliver raw photos to Photo Editor as required in a timely manner.
   • Must be available most days of the festival and have their own equipment

Editorial Coordinator

1. • Proofread all marketing materials, including the program book, website, and social media posts.
   • Ensure brand voice and style guidelines comply across platforms.
   • Route copy requests and information from all other departments to the Creative team. Set and enforce copy deadlines.
   • Must demonstrate excellent writing ability.

Web Developer

1. • Manage the ACV and AAIFF websites and keep them up to date.
   • Work with marketing and directors to ensure content is correct.
   • Experience with WordPress recommended.

Website Data Entry (x2)

1. • Help enter film and event information on to the website.
   • Pull information from various spreadsheets and documents.
   • Correct and maintain information as needed.
   • Able to work quickly and be detail conscious.
   • Experience with WordPress is a plus.

Screenplay Programmers (x2)

1. • Review screenplay submissions based on grading criteria, and select winners to be produced as a live reading
   • Liaise with screenplay reading producing partner and selected screenwriters 
   • Term: January through June
   • Screenwriting, film production or film programming background preferred.

Panels/Workshop Coordinator (x2)

1. • Brainstorm, execute, and curate festival workshops and panels with the Programming Manager.
   • Communicate and liaise with participants and production team to ensure panels and workshops run smoothly. 

CineVue Contributor

• • Write film reviews, think pieces, academic papers, and profiles that engage the Asian American community. 
  • Pitch potential profiles and long-form pieces in a monthly meeting. 
  • Work with a team of contributors to execute the content and marketing strategy led by the editors and Asian American International Film Festival marketing team. 
  • Collaborate and work with other writers and staff when needed on big feature projects. Research and review new independent Asian American cinema. 
  • Be kept up to date on all film and television current events, especially related to the Asian American community.